How to Have Meetings that Don’t Suck the Life Out of You

bad meeting

bad meetingMeetings are a fact of business, but they can also make you want to go running and screaming for the nearest window when they are excessive, poorly run or pointless.

And I’ve heard a story — or a thousand — about some that fit those descriptions.

To make certain you have productive meetings try the following…

Tips for Productive Meetings

  • Have an agenda. Every time. It doesn’t have to be complex. In the text of an e-mail will do. But if you don’t have time to create an agenda you probably don’t have time to think through what you want to accomplish at the meeting. And in that case, there shouldn’t be a meeting.
  • Share background information ahead of time and ask attendees to review it in advance so you don’t waste time in the room on a debrief that could be handled before the meeting.
  • Start the meeting on time. The people who got there on time deserve to have their promptness respected.
  • Cover the important points first. Then if someone has to leave before the end, you’ve had their participation on the topics where it’s most vital.
  • Have your meeting with everyone standing up. Not every meeting is suited to that, but some are. People are more focused and on-task when standing up and it keeps the meeting short.
  • If you need reports from everyone around the table, use a timer and give each person a set amount of time. It makes people be succinct and avoids anyone hogging the floor. Yeah. You know who you are.
  • Relentlessly pursue ownership. If there are tasks doled out, make absolutely certain that responsibilities are clear. Only way to do that is to say out loud, “So, Bob is going to write the first draft of the proposal by Thursday. Agreed?” No assuming allowed.
  • End the meeting on time. It demonstrates organization and, again, respect for others’ time and commitments.
Productive meetings are both preferable and profitable.  Make certain yours are.

Ideal Worklife Strategy Session

Being in leadership, you have enormous responsibility and yet few with whom to discuss personal or sensitive work issues.

It makes sense. Being at the top of the org chart, who, internally, do you reach out to when focused on your own professional development? Or when dealing with confidential challenges?

If that sounds familar, you’re not the first or only leader to be in that position! Clients reach out when they need a coach and confidant to help them step up their own game and/or handle workplace issues and improvements.

Feel like something you might benefit from? Let’s talk. In this complimentary  strategy session, we look at how things are for you right now and what changes you’d like to see. After our conversation, you’ll have a clearer idea where you want to go from here.

Use the calendar to set up your session.

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